How To Convert PowerPoint to PDF: Convert PPT to PDF

How To Convert PowerPoint Presentation to PDF: Common Mistakes To Avoid For A Perfect Conversion

If you share a PowerPoint presentation, you tend to know that this file needs to be available and professional at all costs. One of the best possible ways of ensuring that your slides will look great on any device is, of course, converting PowerPoint into PDF. The formatting, font, and pictures are all retained in PDF format, making it more perfect for sharing them with others. However, it could be a bit more complicated than it looks. Instead, there are some common mistakes that usually cause quite a headache. In this tutorial, you will learn about how to perform the conversion of PowerPoint to PDF without any issues, as well as how to avoid some mistakes that could lead to the loss of precious quality in your end document.

Simple Steps On How to Convert PowerPoint Presentation to PDF

Converting a PowerPoint presentation into PDF format is indeed a very simple task; however, doing it the right way is what matters in achieving the end result. So here goes the step-wise process of performing.

• Step 1: Open PowerPoint Presentation
  

  Open the PowerPoint file you want to convert. In the first look through the slides, confirm that everything is just as you want it to be. Any finishing touches will make it easy to finish without having to redo everything later again.

• Step 2: Click on the File Menu
  

  Go on the "File" tab on the top left-hand corner of PowerPoint. This is the main menu from which all saving, printing, and exporting options for your presentation can be found.

• Step 3: Select Save As or Export
  

  Depending on which version of PowerPoint you're on, you'll either see Save As or Export; click that.

• Step 4: Pick PDF as Your File Type
  

  When "Save As" or "Export" comes up, a list of formats to use will show. Pick out PDF from it. Quality or resolution options might be available - pick the maximum quality option for best results, especially if you plan to print out your PDF file.

• Step 5: Location and specify the save
  

  After this, specify the location where you want to save the PDF and describe it using a name that makes sense for you. After ensuring that you are satisfied with the name and location, click on "Save." That's it - your PPT to PDF is done now

• Step 6: Open Your PDF
  

  Once the conversion is accomplished, open your PDF file to verify that everything is fine. Check fonts, images, and text because they can get messed up during the conversion process.

Common Mistakes that can be avoided when Converting Powerpoint Presentation or PPT to PDF

Though conversion is as simple, easy, and uncomplicated as what you have read above, various common mistakes can go unnoticed. For a smooth conversion process, look out for such problems.

• Blurred Images or Fuzziness in Text: Converting PowerPoint presentations often leads to blurred pictures or unreadable text. This mostly happens due to the high concentration of large images or improper settings for PDF exporting.
  

  How to Avoid It: Resize large images before converting and embed fonts to ensure they display properly in the PDF.

• Font Problems Following the Conversion: Special fonts may not display correctly in a PDF if the installation device does not have the font.
  

  How to Avoid It: Embed your fonts or use common fonts like Arial, Times New Roman, or Calibri.

• Mismatched Slides in PDF: Sometimes, text boxes, images, and shapes shift or get cropped off in the PDF.
  

  How to Avoid It: Preview slides before converting and stick to a single design template.

• Too Much PDF Size: Large PowerPoint presentations can generate large PDFs that are difficult to share or upload.
  

  How to Avoid It: Resize or compress large images and use the "Minimize file size" option in PowerPoint.

• Not Adding PDF Security Features: If your presentation contains sensitive information, lack of security may cause issues.
  

  How to Avoid It: Add password protection or restrict editing options for the PDF.

Wrapping Up

Converting Powerpoint to PDF is relatively easy at QuickFreePDF, but it requires a little attention to detail to get everything perfect. By following the steps outlined here and avoiding common mistakes, you will easily create professional-looking, sharable, printable, and distributable PDFs. Be it a work-related presentation, a client presentation, or a school assignment, converting to PDF will ensure that whatever way your slides have been opened, their view remains constant at all times. Just ensure they are quality-checked, the file size is reasonable, and the security features are installed before you send off your PDF. With a little care and the right tools, you'll have a perfect presentation every time!